📘 User Manual
DENR-XI PENRO TAGUM
Personnel Locator & Weekly Status Monitoring System
🏢 1. System Overview
🎯 Purpose
This comprehensive system enables DENR-PENRO TAGUM personnel to efficiently update their weekly work status while providing authorized staff with real-time monitoring capabilities through an intuitive live dashboard.
👥 For Personnel
- • Update daily work status
- • Manage profile information
- • Upload profile photos
- • Track weekly schedules
👨💼 For Supervisors
- • Monitor team status
- • View live dashboard
- • Generate reports
- • Track attendance patterns
🔐 2. Accessing the System
⚠️ Important Note
Ensure you have a stable internet connection and use a modern web browser (Chrome, Firefox, Safari, or Edge) for the best experience.
Open the Personnel Locator
Navigate to the system URL provided by your IT administrator
Choose Your Login Method
Use your official DENR email credentials
Sign in with your Google account
Use your Facebook credentials
Access Your Dashboard
After successful login, you'll be automatically redirected to your Profile & Status Update page
👤 3. Profile & Status Update Page
🔧 Key Features
Profile Photo Upload
- • Supported formats: JPG, PNG
- • Maximum file size: 5MB
- • Recommended: 300x300 pixels
- • Updates instantly after upload
Personal Information
- • Full name (editable)
- • Job designation
- • Department/Division
- • Weekly Status (options)
Weekly Status Update
- • Monday through Friday selection
- • Multiple status options
- • Color-coded indicators
- • Real-time preview
Save & Sync
- • Instant sync
- • Automatic backup
- • Success confirmation
- • Error handling
🎨 Status Types & Color Guide
| Visual Indicator | Status Type | Description | When to Use |
|---|---|---|---|
| 🟢 Green | Office | Present at the office | Regular working days at PENRO office |
| 🔴 Red | On Leave | Approved absence | Vacation, sick leave, personal leave |
| 🔵 Blue | Work From Home | Remote work arrangement | Approved telecommuting days |
| 🟡 Yellow | With Office Pass | Temporary office absence | Short errands, meetings outside office |
| 🟣 Purple | On Field | Field work assignment | Site visits, inspections, surveys |
| 🔷 Indigo | Training | Attending training/seminar | Workshops, conferences, skill development |
| ⚪ Gray | No Status | Status not yet updated | Default state, requires update |
📊 4. Dashboard & Monitoring
👨💼 Supervisor Access
Authorized personnel can access the live monitoring dashboard to view real-time status of all team members, generate reports, and track attendance patterns.
🎯 Dashboard Purpose
The Dashboard serves as the central monitoring hub, displaying all personnel's weekly statuses in a comprehensive, easy-to-read format for effective management and oversight purposes.
⚡ Key Dashboard Features
Smart Search Box
- • Search by personnel name
- • Real-time filtering
- • Case-insensitive search
- • Instant results display
Division Filter
- • Filter by department/division
- • Show specific team members
- • Dropdown selection menu
- • Clear filter option
Weekly Date Range
- • Auto-updates to current week
- • Monday to Friday display
- • Clear date indicators
- • Week navigation controls
Comprehensive Status Table
- • Profile photos display
- • Name and designation
- • Daily status indicators
- • Color-coded status cells
Navigation Controls
- • Back to Profile button
- • Travel Order access
- • Analytics dashboard
- • Quick navigation menu
Feedback Integration
- • Direct Google Form link
- • Submit suggestions easily
- • Report system issues
- • Continuous improvement
🔒 5. System Restrictions & Security
🛡️ Security Measures
The system implements several security measures to protect sensitive personnel data and ensure authorized access only.
Authentication Required
- • Dashboard access requires login
- • Session timeout after inactivity
- • Automatic logout for security
- • Unauthorized users redirected
Developer Tools Disabled
- • Right-click context menu blocked
- • F12 developer tools disabled
- • Source code protection
- • Prevents unauthorized access
Access Control
- • Role-based permissions
- • Authorized personnel only
- • Secure data transmission
- • Regular security updates
📋 Important Security Notes
- • Always log out when finished using the system
- • Do not share your login credentials with others
- • Report any suspicious activity to IT support immediately
- • Use the system only for official DENR-PENRO business
🔧 6. Troubleshooting
🔍 Common Issues & Solutions
| Problem | Possible Cause | Solution |
|---|---|---|
| Dashboard not loading | User not logged in properly | Return to login page and sign in again |
| Missing profile photo | No photo uploaded yet | Go to Profile page and upload your photo |
| Status not updating | Internet connection or Firebase delay | Refresh the page and try again |
| Search not working | Typo in personnel name | Check spelling and try different variations |
| Page loading slowly | Poor internet connection | Check network connection and refresh |
| Cannot access certain features | Insufficient user permissions | Contact administrator for access rights |
🚫 Login Issues
Quick Fixes:
- • Clear browser cache and cookies
- • Try incognito/private browsing mode
- • Disable browser extensions temporarily
- • Check internet connection stability
If Still Not Working:
- • Try a different browser (Chrome, Firefox)
- • Contact IT support for password reset
- • Verify your account is still active
- • Check if system is under maintenance
📷 Photo Upload Problems
File Requirements:
- • Maximum file size: 5MB
- • Supported formats: JPG, PNG only
- • Recommended size: 300x300 pixels
- • Avoid special characters in filename
Troubleshooting Steps:
- • Compress image if too large
- • Convert to JPG format if needed
- • Check internet connection during upload
- • Refresh page and try again
💾 Status Not Saving
Before Saving:
- • Ensure stable internet connection
- • Select status for each required day
- • Wait for page to fully load
- • Don't navigate away too quickly
If Save Fails:
- • Wait for confirmation message
- • Try logging out and back in
- • Clear browser cache
- • Contact system administrator
💬 7. Support & Contact
🆘 Technical Support
IT Help Desk: Look for Ren
Email: info@rave-master.de
Hours: Monday-Friday, 8:00 AM - 5:00 PM
For system errors, login issues, and technical problems
📋 Administrative Support
HR Department: Darlyn M. Acosta
Email: penrodavaodelnorte@denr.gov.ph
Hours: Monday-Friday, 8:00 AM - 5:00 PM
For account access, policy questions, and user permissions
💬 Feedback & Suggestions
Google Form: Available on dashboard
Purpose: System improvements
Response: Within 48 hours
Submit suggestions, report bugs, or request new features
🚨 Emergency Contact Protocol
System Down/Critical Issues:
- • Call IT Help Desk immediately: 09092534256
- • Email: info@rave-master.de
- • Provide detailed error description
- • Include screenshots if possible
Data Loss/Security Concerns:
- • Contact System Administrator immediately
- • Do not attempt to fix the issue yourself
- • Document what happened before the issue
- • Preserve any error messages or logs
📚 Additional Resources
For more detailed information, training materials, or system updates, visit the DENR-PENRO TAGUM intranet portal or contact your system administrator. If you encounter technical issues, contact the DENR-PENRO IT staff or send feedback through the provided Google Form link on the dashboard.